Himalayan Getaway is a Private Limited Company under the laws of Nepal Government and accepts your reservation/booking under the following terms and conditions. Terms and Conditions are very important information for members who are booking Trekking Expedition and Travel trips with Himalayan Getaway Company.
The Terms and Conditions enclose the information to the client concerning the measures of Booking verification, Payment & Refund System, Cancellation and Other Charges levied as per policy. Before confirming the trip through our organization; trekkers, travelers, mountaineers, and adventure enthusiasts should know the following terms and conditions of Himalayan Getaway. We encourage you to read them carefully.
The trip price is quoted in USD/EURO/POUND and any other currency. The payment can be made in cash at the current available rate next to the USD or directly through USD. Payment can also be made on Visa Card, Master Cards, and in which cash payment will be calculated and shown in Nepali rupees at the current rate against the USD. There is a surcharge of 4% when payment is paid with a credit card.
A deposit payment of 20% for Nepal and 50% for Tibet, Bhutan, India of the trip total cost is requiring at the time of booking or no later than 10 days before the departure date. Your accommodation and another booking will not be assured or detained unless the deposit is paid. Balance of payment required 7 days prior to the trip departure date. Please, contact us once regarding direct deposit details. The client is paying the bank charge himself/herself at the time of payment from his/her bank a receipt should be providing as per the amount received.
Process of Credit Card Payment
To pay the trip bill by credit card you required to submit the following documents:
1) A copy of passport
2) A copy of your Credit Card of both sides
3) An authorization letter mentioning the bill amount inclusive of bank charge
4) A passport size photo
Cancellation by client
In the case of cancellation, 50% of the paid deposit is refundable only when notice of trip cancellation is clearly giving and recording by the Agent no less than 15 full days prior to the departure from Kathmandu. Otherwise, no payment is refundable. Transfer to an alternative departure date will be charging USD 100 per person. Cancellation less than 7 days prior to trip and absence at departure will not be refunded.
Under no circumstance will there be a refund of any kind if the client doesn’t show up on the trip departure date or if the client leaves the trip after the trip has started for many reasons, voluntary or involuntary.
Cancellation by Agent
I accept that Himalayan Getaway reserves the right to cancel any trip without prior notice for any reason deemed appropriate by them. In such a case I will receive a full refund in local currency at the current rate against the currency I paid.
Trip Alteration or Termination by Reasons beyond Control
During a trip in progress, I understand that my itineraries may be affected by reasons beyond the control of Himalayan Getaway Treks. In such an event, I accept that Himalayan Getaway Treks has the right to alter my itineraries or cut short my trip for the purpose of my own safety in Himalayan Getaway Trek’s full judgment. In such an event, I shall not hold Himalayan Getaway Treks liable in any way to refund any money.
PERSONNEL AFFIRMATION AND AGENT’S RISK DISCLOSURE
I am conscious that the traveling in mountain terrain, mountain trek or expedition, on rivers and in forests, whitewater rafting, canoe, raft, car, coach, jeep, traveling by aircraft, boat, elephant, donkey, bicycle, or any other means of transportation or any other part of the trip or vacation under the above-mentioned planning contains following, but not limited to risks of accident or illness caused by or resulting in the following:
Accidents or illness in remote regions with little or no medical facilities and/ or without means of speedy communication and/ or evacuation;
A) Illness caused by Client’s inherent health condition or natural illness;
B) Accidents caused by the forces of nature;
C) Accidents caused by my own ignorance;
D) Accidents caused by reasons beyond the control of Himalayan Getaway Treks
Client is Responsible
A tour/trek guide who represents Himalayan Getaway Treks deserves all power during your tours. If you entrust any illegitimate act, you are force to leave the tour. No reimbursements will be in such a case.
Personal travel insurance is not incorporating in the prices quoted. While each effort is made to guaranteeing the safety of all travelers. It is a condition of booking that you take out their own travel insurance policy. To defend against unexpected situations, it is sensible to take a “Trip cancellations and medical insurance policy” before your arrival into Kathmandu. Such medical policies should cover transportation costs in the event of helicopter or surface evacuation. Medical coverage is especially mandatory for those who are trekking at high altitudes.
If you have any subject of a complaint about the trip/tour, you must inform the tour leader or guide at the earliest possibility and provide the opportunity to help at once.
A legal guardian must accompany all travelers under the age of fifteen. If you have a question regarding age and suitability, please contact us for further information.
You agree that Himalayan Getaway Treks may use images (Photographs) of you have taken during the trip without recourse to you and without compensation to you, for publicity and promotion purposes through any medium it chooses.